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Coronavirus: Sample Company Policies

Many of our employer companies are working quickly to keep their employees safe in response to the novel coronavirus. In order to help move with confidence, we have brought together the most common policies that we are seeing employers implement.

Below is a selection of policies that you can choose to implement depending on your needs. For a rubric that walks through trigger points associated with these policies, please see our post on Preparing Your Business for Novel Coronavirus (COVID-19).

For the most updated information on the Coronavirus, please visit the Centers for Disease Control and Prevention (CDC) website.

Business Travel

Temporarily Cancelling Non-Essential Business Travel: We are temporarily cancelling all non-essential business travel. “Essential” business travel is defined as work related to sales, operations, and other customer services. You should discuss whether travel is essential with your manager if in doubt. No employees will be required to travel if they have concerns about doing so.

Temporarily Cancelling All Business Travel: We are temporarily cancelling all business travel, including conference & tradeshow attendance, inter-office travel, customer visits, and all other business-related trips. No new business travel should be booked until this ban is lifted.

Replacing In-Person Customer Events with Digital Events: All in-person customer events are being converted to video conferences.

Personal Travel

Discouraging Personal Travel Internationally and Requiring Employees Who Have Traveled Internationally (or a Household Member Has) to Work from Home for 14 Days: We are asking team members to be thoughtful about taking personal trips internationally. If a team member or a member of their household travels internationally, we will require the team member not to return to the office upon return and to work from home for 14 days in order to ensure they do not develop any symptoms.

Requiring Employees to Notify Human Resources and Manager of Any Personal Travel Prior to Returning to Office, Including Possibly Being Told to Work from Home for 14 Days: All personal travel, both international and domestic, must be reported to Human Resources and your manager before you return to the office. You will be informed if you need to work from home for 14 days before returning to the office.

Work from Home

Recommending Work from Home for Certain Locations: We are recommending that all team members in [location] offices who work in a role that can be done from home should do so now through [date]. Please let your manager know that you will be working from home and maintain your normal schedule of working hours, so that all our teams remain well coordinated.

Essential Roles Still Coming to Workplace: If in your role it is essential to be in the office or other work environments, plan to continue to come to your workplace. If you are not sure whether you are in a role that requires you to be onsite, please speak with your manager.

Mandatory Work from Home for Certain Locations: Effective immediately, all employees in [location] offices must work from home through [date]. We will reevaluate local health conditions in [ __ days/weeks] and will send an updated announcement regarding work from home guidelines at that time. 

Be Prepared to Fully Work Remotely the Next Day: If you are not already working from home, everyone must be prepared to fully work remotely the next day. This means taking home your computer and charger every single day. If the government places a mandatory quarantine you will not be able to return to the office to pick up your equipment.

Quarantining

Zero Tolerance Sick Policy: If you are sick, or starting to feel sick, take a sick day or work from home. Do not come to the office with any sort of illness. If someone in your household is sick, do the same.  

If Even Remotely Possible that Employee (or Household Member) Has Been Exposed, Stay Away from Office and Work from Home for 30 Days: If it is even remotely possible that you or someone in your household has been exposed to the coronavirus, DO NOT COME TO THE OFFICE. Please contact Human Resources and your manager immediately. You will need to work from home for 30 days.

Requiring Employees Who Have Traveled to Designated Areas (or a Household Member Has) to Stay Away from Office and Work from Home for 30 Days: Any team member (or a member of their household) who has personally traveled to a country that the CDC has labeled as an advisory level of 2 or 3 is required to immediately report this to Human Resources and their manager. Team members who have traveled to or through these areas (or a member of their household has) will be required to work from home and be completely physically away from the office for 30 days. The list of travel advisories is constantly changing.  Refer to https://wwwnc.cdc.gov/travel/notices/ for a full list.

Onsite Visitors

Replacing In-Person Candidate Interviews with Video Conferences: Effective immediately, all scheduled onsite candidate interviews are being converted to video conferences.

Banning In-Person Office Visits from Visitors from Designated Areas: If any team member has a planned onsite meeting with a visitor who has personally traveled to a country that the CDC has labeled as an advisory level of 2 or 3, please move the meeting to video conference or cancel the meeting.